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New York Substitute Teacher Requirements

Last reviewed: February 8, 2026
At a Glance

4

Required Items

3

Optional/Recommended

Required Requirements
You must meet all of these requirements to become a substitute teacher in New York.

Education Requirements

New York does not have a statewide substitute teaching certificate, and requirements are determined by individual school districts. Most districts require substitute teachers to hold at least a bachelor's degree from an accredited institution. Some districts may accept candidates who are currently enrolled in a teacher preparation program or have significant college coursework completed.

Background Check

All substitute teachers in New York must undergo a fingerprint-based criminal background check as required by state law. The background check is processed through the New York State Education Department (NYSED) TEACH system and the FBI. Clearance must be obtained before a substitute teacher may begin working in any school district.

Age Requirements

Substitute teachers in New York must be at least 18 years of age. This requirement applies across all districts in the state and ensures that individuals responsible for supervising students meet the minimum age threshold for employment in an educational setting.

Application Process

Since New York does not issue a statewide substitute teaching certificate, applicants must apply directly to the school district or districts where they wish to substitute teach. The application process typically involves registering in the NYSED TEACH online system for fingerprint clearance, submitting transcripts and references to the district, and completing any district-specific onboarding requirements.

Recommended / Optional
These may help your application or are recommended but not strictly required.

Substitute Teaching Permit/License

New York does not issue a statewide substitute teaching permit or license. Each school district establishes its own approval process for substitute teachers. Some districts prefer or require candidates to hold a valid New York State teaching certification, while others accept applicants who meet district-defined minimum qualifications. Long-term substitute positions often require full teaching certification.

Training/Orientation

New York school districts may require substitute teachers to attend an orientation session or complete training modules prior to their first assignment. Training topics commonly include school safety, mandated reporter obligations, student privacy (FERPA), and classroom management strategies. New York City, for example, has specific onboarding requirements managed through its substitute teacher program.

References

Most New York school districts require substitute teacher applicants to provide two to three professional references. References should come from individuals who can speak to the applicant's professional competence, reliability, and ability to work effectively with students. Some districts may contact references directly as part of the vetting process.

Additional Information

For more information, visit the New York State Education Department Teaching Certification page.

Substitute teaching guides for New York

City pay, district size, and the steps to apply in New York.

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