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Pennsylvania Substitute Teacher Requirements

Last reviewed: February 8, 2026
At a Glance

5

Required Items

2

Optional/Recommended

Required Requirements
You must meet all of these requirements to become a substitute teacher in Pennsylvania.

Education Requirements

Pennsylvania requires Day-to-Day substitute teachers to hold a bachelor's degree from an accredited institution. Candidates applying for an Emergency Substitute Certification may have alternative educational qualifications as determined by the school entity. A Substitute Teaching Permit is available for candidates in specific circumstances with district sponsorship. Official transcripts are required for all pathways.

Background Check

Pennsylvania requires three separate background clearances for all substitute teachers: a Pennsylvania State Police Criminal Record Check (Act 34), a Child Abuse History Clearance from the Department of Human Services (Act 151), and an FBI Federal Criminal History Check via fingerprinting (Act 114). All three clearances must be current and on file before a substitute may begin working in any school.

Age Requirements

Substitute teachers in Pennsylvania must be at least 18 years of age. This requirement applies across all substitute certification categories issued by the Pennsylvania Department of Education (PDE).

Application Process

Applicants apply through the Pennsylvania Department of Education's TIMS (Teacher Information Management System) online platform. The application requires official transcripts, all three background clearances, and applicable fees. For Emergency Substitute Certification, the employing school entity must initiate or support the application. Processing times vary, and applicants should allow several weeks for review.

Substitute Teaching Permit/License

Recommended / Optional
These may help your application or are recommended but not strictly required.

Training/Orientation

Training and orientation requirements are set by individual school districts in Pennsylvania. Many districts require an orientation session covering safety protocols, district policies, and student interaction guidelines. Some districts also require completion of mandated reporter training as required by Pennsylvania law.

References

School districts in Pennsylvania typically require professional references as part of the hiring process. Two to three references from individuals who can attest to the applicant's character and ability to work with children are commonly requested. References from prior teaching or educational experience are preferred.

Additional Information

For more information, visit the Pennsylvania Department of Education - Certification.

Substitute teaching guides for Pennsylvania

City pay, district size, and the steps to apply in Pennsylvania.

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